You can either create a brand new qualifying expedition or add participants to an existing expedition using an expedition reference.
Qualifying expedition can't be deleted or edited. Instead, you will need to add a new qualifying expedition. This will overwrite any existing qualifying expedition which had previously been added.
The table below shows the overall duration of the qualifying expedition and the minimum number of hours of planned activity on each day, for the three levels of the Award.
To create a new qualifying expedition
1. From the left-hand menu, select 'Manage Participants'-> 'Expedition Set up'
2. Use the filters to find your participant(s).
You will need to select the Award level (e.g. Bronze, Silver or Gold), then click the 'Search' button.
3. On the 'Practice and Qualifying' tab, select the participant(s) you wish to add the qualifying expedition to by placing a tick in the box next to their name. Alternatively you can use the 'Select All' tick box to select all the participants in the results section.
Then click the 'Add expedition to Participants' button.
4. The Practice and Qualifying expedition setup pop-up will be displayed. All fields marked with an * are required,
Expedition Type - Select the 'Qualifying' radio button. If you have selected Bronze participants, the 'Qualifying' radio button will be selected automatically. A practice expedition is not required for Bronze expeditions.
Start date: Please enter the date of the qualifying expedition by clicking on the calendar icon. This date can be either in the past or the future, but must not clash with the enrolment date, other parts of the expedition section, or the expedition section of previous levels of the Award.
If there is a clash with the start date you enter, a warning will be displayed at the bottom of the pop-up
Wild Country? Wild country is defined as an area remote from habitation. If your expedition is taking place in a DofE wild country area, you will be asked to select the appropriate option from the drop menu in the 'Location' field.
Overseas? Select 'No' if the expedition is taking place in the United Kingdom. Otherwise select 'Yes'.
Location If your expedition is not in a wild country area, you will need to enter the area in which the expedition
is taking place. For expeditions taking place in a wild country area, please select the area from the dropdown menu. If your expedition is taking place overseas, please enter the country in which your expedition is taking place.
Start point: If your expedition is in the UK you will be required to enter either a full postcode or a 6 figure grid reference (including sheet reference). The help button on the screen will show the different format options that are accepted in this field. You can use the eDofE Mapping link to find a grid reference, alternatively, you can use an online map (for example Google Maps or Bing maps) to find out your postcode.
If your expedition is overseas, please enter the area that the expedition is taking place in (this does not need to be a postcode or a grid reference).
End point: Similar to the Expedition start point, you will be required to enter either a full postcode or a 6 figure grid reference (including sheet reference).
Mode of travel: Choose how the participants will complete the journeying element of the expedition using the dropdown menu options.
Expedition assessor name: You can add the name of the assessor who has/will be assessing the expedition. Once you start typing, you will see a list of suggested assessors. You can either select from the list, or type in the assessor's name yourself. The assessor's name will be displayed in red if they were.
- Not selected from the drop-down list
- Not accredited when you added them
- Not affiliated with your organisation
Team goal: Enter the team's aim for the expedition. This will be added to each participant that you select.
Proposed hours of activity: Use the dropdown boxes to enter the number of hours the participants will spend journeying and exploring on each day of the expedition.
5. Once you've completed the expedition setup, click the 'Submit' button. A notification will be displayed in the top right hand corner of eDofE.
The qualifying expedition will be added to the participant's expedition section and automatically approved. The 'Expedition Summary' column will be updated to show the Expedition reference.
You can click on the expedition reference, to view the expedition details and the participants currently added to that particular expedition.
Should you have any issues, please don't hesitate to email us at edofe@dofe.org