Last edited: July 2023
The revised Expedition Set Up screens in eDofE have been designed to make the recording of
DofE expeditions in eDofE easier for both leaders and participants. This user guide explains the changes to the process and how to use the key functionality.
Users should also reference Expedition Setup FAQs for more information.
For BRONZE Award only, the practice and presentation sections are removed. Please refer to Bronze Expedition changes for more information.
How do I add an expedition?
- Click on ‘Manage Participants’ on the left hand menu.
- Then click on 'Expedition set up'.
- Use the filters to find your participants.
- Make sure to have chosen the appropriate level.
- Use the section you wish to add information to.
How do I fill in the expedition training?
See this guide on completing the expedition training: How does a leader fill out the Expedition training section?
How do I complete the 'Practice and Qualifying Expedition' section?
Users must select whether they would like to add a Practice or a Qualifying expedition using the radio button next to ‘Expedition type’. The fields will alter slightly depending on whether you are adding a practice or qualifying expedition.
The practice expedition radio button will be disabled for Bronze award participants.
Expedition Type: Please select between setting up a Practice or a Qualifying Expedition.
Start date: Please enter the date of your practice or qualifying expedition. This date can be
either in the past or the future.
Wild Country and Expedition location: If your expedition is taking place in a DofE wild
country area, you will be asked to select the appropriate option from the drop menu. If your
expedition is not in a wild country area, you must type the area where the expedition
is taking place. If your expedition is taking place overseas, please enter the country in which
your expedition is taking place.
Expedition start point: If your expedition is in the UK, you must enter either a
full postcode or a 6-figure grid reference (including sheet reference). The help button on the
screen will show the different format options that are accepted in this field. You can use the
eDofE Mapping link to find a grid reference, alternatively, you can use an online map (for
example Google Maps or Bing Maps) to find out your postcode.
If your expedition is overseas, please enter the area where the expedition is taking place in (this does not need to be a postcode or a grid reference).
Expedition endpoint: Like the Expedition start point, you will be required to enter either a
full postcode or a 6-figure grid reference (including sheet reference).
Mode of travel: Leaders can select the mode of travel for participants on the ‘Practice and Qualifying Expedition’ menu.
Expedition Assessor: You can add the assessor's name who has/will be assessing the expedition. Once you start typing, you will see a list of suggested assessors. You can either select from the list or type in the assessor's name yourself. The assessor's name will be displayed in red if they were:
- Not selected from the drop-down list
- Not accredited when you added them
- Not affiliated with your organisation
Expedition aim: In this field, leaders can enter the participant’s expedition team aim,
this will be added to each participant that you select (please note that this is only compulsory
for Qualifying expeditions).
Number of days (practice only): In this field, please enter the number of days that the
practice expedition will consist of.
Proposed hours of activity (qualifying only): please enter the total number of hours of
journeying and exploring that the group will undertake.
Expedition References
The Expedition summary field contains details about expeditions that have been
added to a participant and will contain several different reference numbers. The first
two letters will indicate who and what type of expedition this is, for example:
• PP0002095494 – This is a practice expedition that has been added by a participant
• PQ0002095493 - This is a qualifying expedition that has been added by a participant
• LP0002095491 – This is a practice expedition that has been added by a leader
• LQ0002095492 - This is a qualifying expedition that has been added by a leader
• PEx000001 – This is a practice expedition that has been added using the old version
of Expedition Setup
• QEx00001 - This is a qualifying expedition that has been added using the old version
of Expedition Setup
If you select the Expedition Reference number, it will display which participants have been
added to this expedition (please note this will not work for old PEx or QEx references).
Add – The add icon within the ‘Expedition summary’ box allows participants to be added to
an expedition that you have already created in eDofE. To add an expedition to a participant,
you must know the Expedition Reference you wish to add to the participant. To
ensure you add participants to expeditions only within your jurisdiction/ hierarchy, the
expedition must appear elsewhere in the results grid. If it doesn’t, then adjust your initial
search criteria accordingly.
If there is a date clash with an existing expedition –this will be shown on screen in red text it is also possible to see if there is a date clash with the participant’s enrolment date.
If the chosen date does not fit with the details already on the participant’s account or meet the programme requirements (for example, if it is before the enrolment date or if there is a clash with another level), selecting the participant will not be possible.
How do I fill in the expedition presentation?
See this guide on completing the expedition presentation: How does a leader fill out the Expedition presentation section?
Should you have any issues, please don't hesitate to email us at edofe@dofe.org