'Directly Approve' screen

1. What is the Directly Approve screen?

This screen allows adults to see and approve a participant’s section that has:

• All mandatory information fields completed
• The activity end date (or section earliest completion date) is today or has passed
• An assessors report has been uploaded and marked accordingly

If all the above information has been entered, an adult can approve the section without the participant needing to submit for approval.

2. How do I access the Directly Approve screen?

The Directly approve screen is only available to adult accounts and there are a couple of different ways that the Directly Approve screen can be accessed:

• I have an Administrator, Primary Administrator &/or DofE Manager account:

From the left-hand menu, select ‘Manage Participants > Directly approve’ 

• I have a Leader &/or Coordinator account:

Leaders and Coordinators have two ways that they can access the ‘Directly approve’ screen. You can access it via the left-hand menu by selecting ‘Manage Participants > Directly approve’ 

Leaders and Coordinators also have a link to the screen from the communications menu on the right-hand side of the screen. If you have any participants accounts that can be directly approved, it will say ‘Yes’ and a link will take you through to the ‘Directly approve’ screen.  If there are no participants to be directly approved, this will say ‘No’.

3. What can I sign off from the ‘Directly approve’ screen?

If you have an Administrator, Primary Administrator or Manager account, you will be able to choose to look at a specific group or alternatively all the groups within a centre.  You will then be able to approve a section that is in ‘Draft’, ‘ Programme planner submitted’ or ‘Programme planner approved’ that has all of the mandatory information, an assessors report and the timescales have elapsed.

If you have a Leader or Coordinator account, you will not have the option to choose a group, instead the page will display participants that can be directly approved for all of the groups that you are a leader for.

4. I can't sign off a participant's last Gold section - it says something about a GAP application?

A participant must complete their GAP application before their award can be signed off.  A participant can choose if and where they would like to attend an presentation and if they would like to choose to receive a badge or a brooch.  If a participant hasn't completed their GAP application, you will see a message in red text and the participant will need to complete this before you can approve the last section.