eDofE account permissions and hierarchy

Below is the overview of different accounts on eDofE and their permissions. Depending on each adult's tasks/role they will have different permissions assigned to them.

By default, the permissions will be set to deny however the adult with the right permission and in the right hierarchy can change it accordingly. The permissions below can be allowed or denied accordingly.

As a result, an account lower in the hierarchy could, in theory, have access to more functions in eDofE than someone higher in the hierarchy. 

Single sign-on was introduced in the summer of 2016 allowing a user to use one set of login credentials to manage a number of different account roles. For more information on how to use single sign-on, please follow the link below: 

How do I link accounts (single sign on)?

Training Delegate

Training accounts are created for delegates who have attended a DofE training course or delegates who are due to attend. They are able to see their own training records, pay for DofE run courses and access the DofE’s suite of e-learning courses. They don’t have any access to participants or any adults details. They're also able to view the Resources zone, access eDofE Mapping and view DofE social media news.

Participant                                                                                                            Group level

This account is for a young person who is undertaking a DofE Award. Participants can log in to their eDofE account and record progress towards their award. They are able to message and submit elements of their award (e.g. programme plans, sections and/or awards) to their leader(s) within their hierarchy. They can message their peers if they are in the same group, access eDofE mapping, buy DofE gifts and souvenirs and many more.

Helper                                                                                                                    Group level

Helper account has very limited functionality. Helpers are not able to interact with and/or view awards that participants are undertaking in eDofE. Helper level accounts can access some of the external applications held within eDofE. 

Overview of the Helper account functions: 

• eDofE Mapping
• eDofE message (between adults in their hierarchy)
• View DofE information
• Resource Zone
• View eDofE news
• eDofE Training Records: Personal only
• Access DofE discount vouchers

Young Leader                                                                                                          Group level

A DofE Young Leader is a DofE participant who takes on additional responsibility to support the DofE at their centre alongside adult Leaders, and who are trained by the DofE to fulfil their role. They provide peer-to-peer support and help other young people to access and achieve their Award.

Young leader accounts by default have the same permissions as a Helper account. However, the accounts can be given specific permissions that can be changed via a toggle between viewing and carry out actions.

Overview of Young Leader's permissions which can be selected as view only or view and action.

                Type                                                                         Permission
Pages                                                                      Manage participants
Pages                                                                      Quick search
Manage participants                                               Can view participant personal information

Leader                                                                                                                    Group level

A leader is an adult responsible for a DofE group. They lead, guide and encourage young people throughout their DofE programme. They approve their programme planners and sign off evidence and sections in eDofE. Leaders are able to interact with participants on eDofE that have been allocated to their specific group(s) only.  

Overview of the leader’s permission which can be allowed/denied accordingly. 

Centre Coordinator                                                                                          Centre Level

A Centre Coordinator is traditionally someone who sets up and manages the DofE in a Centre and will support Leaders and Groups.

Below is an overview of the centre co-ordinator's permissions which can be allowed/denied accordingly. 

Administrator                                                                                                            LO Level

An Administrator is an LO-level account and enables the user to interact with eDofE at group, centre and LO level. 

Administrators can access the Reporting Suite if they are granted access to all the centres in their hierarchy.

Below is an overview of the Administrator's permissions which can be allowed/denied accordingly.  

Primary Administrator                                                                                               LO Level

A Primary Administrator, like an Administrator role, is an LO-level account. Each LO is able to allocate one Primary Administrator who is able to:

• Perform all actions as above
• Edit permissions of Administrators
• Allocate centres to Administrators
• Access eDofE Reporting Suite

DofE Manager                                                                                                            LO Level

Each organisation will have one DofE Manager who takes responsibility for the Licensed Organisation. The DofE Manager is able to see and interact will all participants, groups, centres and staff within the LO. The Manager is given all the permission as default (with exception of verifier and leader record permissions).

Below is an overview of the Manager's permissions.

Should you have any issues, please don't hesitate to email us at edofe@dofe.org